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TO: Mayor Richard C. Irvin
FROM: Derrick Winston, Director of Public Facilities
DATE: January 30, 2023
SUBJECT:
Purchase of Fleet Vehicles
PURPOSE:
To ensure that the City of Aurora Electrical Maintenance Division has adequate vehicles to perform their missions safely and effectively.
BACKGROUND:
The City's Fleet Maintenance Division monitors the City of Aurora fleet to identify vehicles and equipment that have met replacement criteria, are no longer cost effective to continue operating, or are incapable of effectively performing their intended functions. Vehicles identified for replacement are either reassigned to lesser roles, traded, or sold.
The Electrical Maintenance Division electricians utilize trucks equipped with Altec forty foot (40') aerial bucket apparatus in the performance of their daily tasks. Unit #42-357, a 2012 Ford F550, was purchased used in 2015 and is approved for replacement in the 2023 budget. To accommodate added staff, a decision package for the acquisition of two (2) additional aerial bucket trucks was also approved but is not included in the 2023 budget.
DISCUSSION:
The City of Aurora participates in Sourcewell (formerly known as the National Joint Purchasing Cooperative) for the purchase of replacement and additional vehicles. This program bids vehicles for purchase, which allows the City to satisfy our own bidding process with less effort, and use a greater purchasing power to get lower prices.
Using Sourcewell contract #062320-ALT, Altec Industries Inc. has proposed to supply one (1) replacement, and two (2) additional trucks, each equipped with an AT40G aerial apparatus, for a total price of $443,571.00 ($147,857.00 each). All three trucks are in stock and ready for delivery. The proposal, and an image of the proposed trucks are attached.
With the exception of vehicle graphics, communication equipment, and minor add-on accessories, which will be procured and installed through the Fleet Maintenance Division, all three trucks will be delivered ready for service.
Funding for the replacement vehicle is allocated in account 340-4020-418.75-10 ($180,000.00) of the 2023 City of Aurora Budget. A request to amend the 2023 budget in the amount of $295,800.00 has been submitted to satisfy the purchase of the two additional trucks.
Altec Industries Inc. is not indebted to the City.
IMPACT STATEMENT:
n/a
RECOMMENDATIONS:
I recommend that the City Council adopts a resolution authorizing the purchase of one (1) replacement and two (2) additional vehicles for the City of Aurora Fleet from Altec Industries Inc. through Sourcewell, for $443,571.00.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the purchase of one (1) replacement and two (2) additional vehicles for the City of Aurora Fleet from Altec Industries Inc. through Sourcewell, for $443,571.00.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City's Fleet Maintenance Division monitors the City of Aurora fleet to identify vehicles and equipment that have met replacement criteria, are no longer cost effective to continue operating, or are incapable of effectively performing their intended functions; and
WHEREAS, unit #42-357, is approved for replacement in the 2023 budget; and
WHEREAS, a decision package for the acquisition of two (2) additional aerial bucket trucks was also approved but not included in the 2023 budget; and
WHEREAS, the City of Aurora participates in Sourcewell (formerly known as the National Joint Purchasing Cooperative) for the purchase of replacement and additional vehicles; and
WHERAS, Using Sourcewell contract #062320-ALT, Altec Industries Inc. has proposed to supply one (1) replacement, and two (2) additional trucks, each equipped with an AT40G aerial apparatus, for a total price of $443,571.00; and
WHEREAS, Funding for the replacement vehicle is allocated in account 340-4020-418.75-10 ($180,000.00) of the 2023 City of Aurora Budget. A request to amend the 2023 budget in the amount of $295,800.00 has been submitted to satisfy the purchase of the two additional trucks; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: authorizing the purchase of one (1) replacement and two (2) additional vehicles for the City of Aurora Fleet from Altec Industries Inc. through Sourcewell, for $443,571.00, which is hereto and made a part of and that the Purchasing Director is hereby authorized to issue the necessary purchase orders.