cover
TO: Mayor Richard C. Irvin
FROM: Christopher E. Lirot, P.E., Road and Bridge Coordinator
DATE: May 14, 2019
SUBJECT:
A Resolution to Award the 2019 Contract #2 - City Wide Sidewalk, Patching, Striping, Bike Path Overlay & Ward Projects to Geneva Construction Company.
PURPOSE:
To award a Construction Contract for various maintenance projects throughout the city.
BACKGROUND:
The city maintains nearly 600 miles of streets that include sidewalks, thermoplastic pavement markings and bike paths. Staff has identified 72,350 Square Feet of deteriorated Sidewalks, 13,830 Square Yards of deteriorated Pavement and over 40 miles of Thermoplastic Pavement Markings that need to be replaced. This project will also include overlaying 0.70 miles of bike paths and 2 ward projects to install new sidewalk.
DISCUSSION:
This project was advertised on April 21, 2019 in the Aurora Beacon News, several vendors viewed the documents from the City's website and bids were opened and publicly read on May 8, 2019. The bid tabulation for the one bid received is attached as Exhibit A. The lowest responsible bid was submitted by Geneva Construction Company of Aurora, IL in the amount of $1,593,196.00 which is 19% more than the Engineer's Cost Estimate. The majority of the bid price differences were the unit prices for Item #3 Sidewalk, $5.95 vs $5.50, Item #9 Patches, $34.00 vs $24.00 and Item #28 Sidewalk Cuts, $123.75 vs $80. Staff has determined that the unit prices are reasonable and the city would probably not receive lower prices by re-bidding. This project is for small quantities throughout the city and we should anticipate higher prices for this type of maintenance work.
The local preference ordinance does apply to this bid, however it made no impact on the award.
We recommend awarding the 2019 Contract #2 to Geneva Construction Company for the unit prices submitted.
The 2019 City Budget provides funds for this project in the following accounts:
|
Capital - Neighborhood Imp |
340-4460-431-73.91 |
$ 519,196 |
|
Capital - Right-of-Way Imp |
340-4460-431-38.61 |
750,000 |
|
Capital - Overlay |
340-4460-814-04.81 |
175,000 |
|
MMFT - Neighborhood Imp |
212-4460-431-73.91 |
115,000 |
|
Ward 1 - Sidewalk |
311-4460-431-38.18 |
24,000 |
|
Ward 4 - Sidewalk |
314-4460-431-38.18 |
10,000 |
IMPACT STATEMENT:
Construction will begin in July and be completed by October. Only minor impacts to local traffic are expected.
RECOMMENDATIONS:
I request the proposed resolutions be adopted.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution to Award the Contract for the 2019 Contract #2 to Geneva Construction Company, PO Box 998, Aurora, IL 60507 in the amount of $1,593,196.00.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, it is necessary and desirable to repair sidewalks, streets and bike paths as listed in the attached and incorporated as Exhibit 'B'; and
WHEREAS, bids were received and publicly opened and read on May 8, 2019 with bid tabulation attached hereto and incorporated as Exhibit 'A'; and
WHEREAS, Geneva Construction Company, PO Box 998, Aurora, IL 60507 was the lowest responsible bidder in the amount of One Million Five Hundred Ninety Three Thousand, One Hundred Ninety Six Dollars and Zero Cents ($1,593,196.00); and
WHEREAS, the 2019 City Budget provides funds in the following accounts:
|
Capital - Neighborhood Imp |
340-4460-431-73.91 |
$ 519,196 |
|
Capital - Right-of-Way Imp |
340-4460-431-38.61 |
750,000 |
|
Capital - Overlay |
340-4460-814-04.81 |
175,000 |
|
MMFT - Neighborhood Imp |
212-4460-431-73.91 |
115,000 |
|
Ward 1 - Sidewalk |
311-4460-431-38.18 |
24,000 |
|
Ward 4 - Sidewalk |
314-4460-431-38.18 |
10,000 |
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is hereby authorized to execute a contract with Geneva Construction Company for the unit prices shown within the bid as set forth in Exhibit 'A'.